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Administrative Assistant

Administrative Assistant


Who we are

We are one of the country’s leading Canadian REITs and, importantly, we’re community minded and committed to helping build the future of sustainable real estate. We hire people who are passionate about real estate, growing their communities, and who are committed to our values. Being supported in your professional development, having your contributions and unique talents valued, feeling a sense of challenge and purpose, and being surrounded by a highly engaged team that loves what they do are just a few of the reasons to join our growing team.

Position Summary

A valued member of Crombie REIT’s team and reporting to the Senior Director, Operations, the Administrative Assistant is responsible for administration and coordination of activities in support of the Burlington Office team and surrounding portfolio. Additional duties include but are not limited to:

  • Providing administrative support, including the preparation of general correspondence, and maintaining files
  • Contacting clients and other third parties on a daily basis
  • Communicating with various internal groups and departments at Crombie
  • Completing Accounts Payable for the group of properties including receiving, reviewing, coding and processing invoices, reconciling invoices against purchase orders, and working with the accounting department to ensure all accounts are in good standing
  • Routing property service requests and inquiries to the appropriate third party contractor or service provider
  • Ensuring all contractor files are complete and up-to-date
  • Contacting tenants and other third parties as required
  • Updating electronic files as required and ensuring that paper filing is organized and complete
  • Providing superior customer service to all Crombie employees, clients, and suppliers by responding professionally and promptly to all questions, inquiries and requests
  • Performing other duties as assigned

The successful candidate will have:

  • Completion of secondary school required. College Diploma in administrative studies or similar considered an asset
  • 1-2 years of related administrative experience in a professional environment
  • Prior Accounts Payable and experience with accruals is considered an asset
  • Prior experience with Yardi Voyager is considered an asset
  • Proficient with Microsoft Office Suite
  • Exceptional organizational skills with a high attention to detail
  • Superior communication skills, both verbal and written

Interested candidates are asked to send a cover letter and resume to:

Subject:                 Administrative Assistant   

Headquartered in New Glasgow, Nova Scotia, we hire people across the country who are passionate about real estate, growing their communities, and who are committed to our values. Crombie REIT offers flexible work schedules and location, corporate discount rates and a fast-paced working environment.